Outlook Personal Bookings

Simplify Scheduling with Your Personal Microsoft Bookings Page!

Tired of endless back-and-forth emails to set up meetings? Microsoft Bookings makes scheduling effortless by giving you a personalized booking page where others can reserve time with you—without the hassle.

Bookings with me in Outlook is a web-based personal scheduling page that integrates with the free/busy information from your Outlook calendar similar to Calendly, but is included at no extra cost to your Microsoft 365 license.

Try Personal Bookings

Click Here

Personal Bookings makes scheduling simple and stress-free. Share your personalized booking page so others can easily reserve time with you—no more back-and-forth emails. You can create custom meeting types, set your availability, and add preferences to ensure every appointment fits your schedule.

It’s especially helpful for working with external customers or clients, giving them a clear view of your available times and an easy way to book. Both you and your attendees receive email confirmations, and they can update or cancel appointments directly from your Personal Bookings page.

Why It Matters

• Save Time: No more juggling calendars or chasing confirmations.
• Professional Experience: Offer a polished, branded scheduling page.
• Flexibility: Control your availability and meeting types.
• Integration: Syncs with Outlook and Teams for seamless scheduling.

Getting Started

1. Open Bookings: Go to https://book.ms or find it in your Microsoft 365 apps.

   1. You can also Open Outlook Webmail > Go to Calendar: Click the Calendar tab > Click: Edit Bookings Page.

   2. You can also pin the Bookings app in Classic Outlook, New Outlook, and Webmail.

2. Create Your Booking Page:
   • Under Personal Booking Page, click Create Meeting Type.
   • Set your availability, meeting duration, and buffer times.
3. Customize Settings:
   • Add meeting types (e.g., 15-min chat, 30-min consult).
   • Enable Teams integration for virtual meetings.
4. Share Your Link:
   • Copy your booking link and share via email, Teams, or your signature.

Personal Bookings offers two different views:

Attendee View:
When you share your Personal Bookings page, others will see the attendee view. If you share your full page link, they can browse all your public meeting types. If you share a specific meeting link, they’ll only see that meeting option.

• Public Meetings: Visible and bookable by anyone with your Personal Bookings page link.
• Private Meetings: Only accessible to people who have the direct link for that specific meeting type.

When to use Personal Bookings:

Personal Bookings is an ideal solution for users to schedule 1:1 meetings with those outside and inside their organizations. Below are a few examples of how you can use Personal Bookings.

• Schedule interviews with external candidates
• Set up external customer and client meetings
• Schedule tech support
• Set up office hours
• Set up mentoring hours
• 1:1 meetings with direct reports
• Lunch and coffee breaks

FAQ

1. What is the difference between Microsoft Bookings and Personal Bookings?

• Personal Bookings (formerly Bookings with Me) integrates directly with your Outlook calendar and is designed for 1:1 meetings. It’s perfect for scheduling time with individual users based on your availability.
• Microsoft Bookings is intended for managing scheduling for a group or team, such as a department or service desk, allowing multiple staff members to share availability and handle appointments collectively.

---

2. Do people need a Microsoft account or Bookings license to schedule time with me?
No. Anyone can book time with you using your Personal Bookings page—even if they don’t have a Microsoft account.
However, non-Microsoft account users must verify their identity using a verification code before confirming the appointment, and this security feature cannot be disabled at this time.

---

3. How do I share my Personal Bookings link?
You can copy your booking page link from the Bookings page in Outlook on the web and share it via email, Teams chat, or add it to your email signature for easy access.

---

4. Can I customize meeting types?
Yes! You can create multiple meeting types with different durations, locations (in-person or Teams), and buffer times. This helps you control how people book time with you.

5. Does Personal Bookings sync with my Outlook calendar?
Absolutely. Personal Bookings is fully integrated with your Outlook calendar, so your availability is always up to date.

---

6. Can external users cancel or reschedule their appointments?
Yes. Both you and your attendees receive email confirmations, and attendees can update or cancel their appointments directly from the link provided in the confirmation email.

---

7. Is Personal Bookings available on mobile or desktop apps?
Currently, Personal Bookings is in preview and can only be accessed through Outlook on the web at https://outlook.office.com.